Bylaws

Article I. Membership

  1. Member Institutions. Educational and related institutions which are members of the Council for Advancement and Support of Education (hereinafter referred to as CASE International) and which are within this District, the boundaries of which shall be defined by the Board of Trustees of CASE International, and institutions who have requested membership in Great Lakes District V (hereinafter referred to as District V), shall be member institutions of District V.
  2. Member Representatives. Employees of member institutions located in District V and belonging to CASE International shall be the member representatives of the member institutions of the District.
  3. Educational Associates. The individual representatives of Educational Associates of CASE International in District V shall be included in District V’s activities, but shall have no vote.

Article II. District Meetings and Programs

  1. Annual Meeting. District V shall hold an annual meeting of the member representatives for the purpose of transacting such business as may be properly brought before the meeting.
  2. Special Meetings. Special meetings of the District may be called by District V’s Board of Directors and shall be convened by the Chair following receipt of a written petition of not less than twenty (20) percent of the member institutions of the District.
  3. Quorum. Except as otherwise provided in these Bylaws, a quorum for the transaction of business at any annual meeting or special meeting of District V shall consist of representation by persons present of not less than ten (10) percent of the member institutions.
  4. Time, Place, and Notice. The time and place of the annual meeting, the annual conference, and any special meetings or programs shall be determined by District V’s Board of Directors, and written notice of same shall be sent to member representatives of the District by first-class mail or electronic communication not less than thirty (30) days prior to any such event, or by third-class mail if not less than sixty (60) days prior to any such event.
  5. Parliamentary Authority. The latest edition of Robert's Rules of Order shall govern the conduct of business affairs of District V in all situations to which the rules are applicable and in which they are not inconsistent with District V’s Constitution or these Bylaws or the Articles of Incorporation and Bylaws of CASE International.
  6. Annual Conference. District V shall conduct an annual conference that shall be devoted to such discussions, lectures, workshops, and similar participatory endeavors as will best serve the educational needs of the member representatives of District V and shall include the Annual Meeting.
  7. Other Programs. District V shall sponsor such other conferences, workshops, and events as may from time to time be necessary to special needs of all or part of District V.

Article III. Officers, Directors, and Committees

  1. Board of Directors. The District V Board of Directors shall consist of:

    1. The five (5) officers.
    2. The District Trustee.
    3. The following individuals appointed by the Chair – Conference Chair, Conference Program Chair, District Awards Program Chair, Newsletter Editor and the Association of Student Advancement Programs (ASAP) Representative. Each shall serve a term of one (1) year that may be renewed for additional years at the discretion of the Chair.
    4. Six (6) Directors-at-Large, elected by the member representatives, also shall serve on the Board of Directors. Each Director-at-Large shall serve a term of two (2) years. Each Director-at-Large shall be eligible for a second consecutive term. The Director-at-Large terms shall be staggered so that three (3) Directors-at-Large shall be elected each year. One (1) Director-at-Large shall be designated for the purpose of serving as the opportunity and equity representative for District V and one shall be designated as Membership Chair. Directors appointed to fill unexpired terms remain eligible for two consecutive-two-year terms.
    5. One liaison from each of the CASE Commissions on Alumni Relations, Communications, and Philanthropy (from a CASE District V member institution) will serve as ex-officio voting members of the CASE District V Board of Directors.
      Officers. Officers of District V shall be the Chair, Chair-elect, Immediate Past Chair, Treasurer, and Secretary. All officers except the Immediate Past Chair shall serve two-year terms. At the request of the Chair, and upon mutual agreement between the Chair and the Immediate Past Chair, the Chair may appoint the Immediate Past Chair to an additional one-year term with the approval of the Executive Committee.
      District Trustee.       The CASE District V Trustee shall serve a three-year term. Candidates shall be proposed to CASE International in appropriate years by the District. Nominating Committee as provided in Article III, Subsection I. The individual subsequently appointed by CASE International shall assume the office at such time as is provided for in the Bylaws of CASE International. The District Trustee also shall serve as a voting member of the District V Board of Directors.
  2. Executive Committee. There shall be an Executive Committee of the Board of Directors to conduct business on its behalf between meetings of the full Board of Directors, composed of the five (5) officers as enumerated in Subsection A of this Article III, and the District Trustee. The Chair shall be the Chair of the Executive Committee.
  3. Eligibility. Unless otherwise provided for in CASE International Bylaws, to be eligible for election to office or appointment to the Board of Directors, a member representative must have been affiliated with District V for at least one (1) year prior to the election or appointment. No person who ceases to be a member representative in District V shall continue as an officer or director after termination of his or her status as a member representative. To be eligible for appointment to any committee, individuals must be a District V member representative. No person who ceases to be a member representative in District V shall continue as a committee member after termination of his or her status as a member representative without consent of the Board Chair and Committee Chair.
  4. Election and Installation. The Chair-Elect, Treasurer, and Secretary, in appropriate years, and three (3) Directors-at-Large shall be elected by the member representatives at the annual meeting and shall take office at the close of the annual conference except for the Treasurer who assumes office the following July 1. In appropriate years, the Chair-Elect shall automatically assume the office of Chair and take office at the close of the annual conference. The District Trustee shall take office and shall hold office for the term as provided in CASE International Bylaws.
  5. Duties of the Officers and Directors. The officers and directors shall have all powers and shall perform all duties commonly incident to and vested in their respective offices, except that it shall be the responsibility of the Treasurer to see that all reports that are required to be filed with any governmental body and/or with CASE International are properly and timely filed, and it shall be the responsibility of the Secretary to ensure that notices for District V meetings and Board of Directors’ meetings are properly and timely given.
  6. Vacancies. Vacancies occurring among the officers and directors shall be filled for the unexpired portion of the term by the Board of Directors, except that the Chair-Elect shall immediately succeed to the office of Chair should it become vacant. In the case of the District Trustee, the Trustee shall be replaced for the balance of the unexpired term by vote of the CASE International Leadership Committee, choosing from the remaining two (2) original nominees from the District as specified in Section I. All duly appointed or elected members of the District V Board of Directors shall be voting members. The Chair shall be Chair of the Board of Directors. The Conference Chair, Conference Program Chair, Membership Chair, Newsletter Editor, and ASAP Representative shall be responsible for those duties pertaining to their titles. The CASE International staff representative assigned as liaison to District V will serve as an ex-officio nonvoting member.
  7. Duties of the Board of Directors. The Board of Directors shall be responsible for the transaction of all the business and affairs of District V. The Board of Directors shall be responsible for development and maintenance of guidelines and standing procedures for conferences, exhibits, awards, honors, competitions, communications, strategic planning, and other events and projects related to District V activities.
  8. Removal of Officers, Directors, or Committee Members. The Board of Directors may by two-thirds majority vote remove any officer, director, or committee member at any time with or without cause and without liability.
  9. Nominating Committee. The District V Nominating Committee shall consist of the Immediate Past Chair and not fewer than four (4) other member representatives appointed by the Chair to reflect the geographical and constituent members of District V. The Immediate Past Chair shall be the Chair of the Nominating Committee. Broad and diverse representation of the constituency is encouraged in the selection of candidates for offices. Individuals serving on the Nominating Committee forfeit the opportunity to be considered for nomination that year. Prior to the annual meeting, the Nominating Committee shall submit to the membership a slate of nominees for the elective offices by publishing it in the District V newsletter, advance or electronic communication to the member representatives. The District V Nominating Committee shall also, in appropriate years, meet to nominate candidates for the District Trustee position. The Nominating Committee shall submit to the CASE International Leadership Committee a slate of three (3) candidates for District Trustee as stipulated under Article III, Subsection A, one (1) of each in the following fields: alumni relations, communications, and philanthropy. From this slate the Leadership Committee of the CASE International board shall propose one (1) candidate from District V to be voted upon by the member representatives at the Annual Assembly of CASE International.
  10. Other Committees. The Board Chair shall appoint such other committees as may be necessary to carry out the business and affairs of District V.

Article IV. Fiscal Matters

  1. Fiscal Year. The fiscal year of the District shall commence on July 1 and conclude on June 30.
  2. Fiscal Agent. The District V Board of Directors shall act as fiscal agent for District V and shall determine and authorize such procedures as it deems necessary for the proper handling of District V finances, but shall not incur deficits on behalf of District V or CASE International.
  3. Finances. The Board of Directors shall set such fees for the annual conference and other programs as will cover all costs to District V and provide funds for such other District V activities and expenses for the conducting of District V business, said funds to be maintained in checking and/or savings accounts in the name of District V, Council for Advancement and Support of Education, and administered by the Treasurer. The accounts and checkbook shall be maintained at the geographical convenience of the Treasurer, but they shall be established so that two signatures will validate a check.
  4. Fiscal Obligation. No financial obligation shall be incurred on behalf of District V by any member, member representative, or Committee except as authorized by the Board of Directors.
  5. Fiscal Report. A published financial report shall be distributed to the member representatives at the annual meeting following the end of each fiscal year.
  6. Financial Review. The Chair shall appoint a Financial Review Committee which shall review District V’s finances, annual financial report, and supporting documents, and makes recommendations on improving fiscal operations. The Committee is made up of the Treasurer, Immediate Past Treasurer (if available), Immediate Past Chair, and two (2) additional members of the Board of Directors appointed by the Chair.

Article V. Ratification and Amendment of Bylaws

  1. Ratification and Effective Date. Ratification of these Bylaws shall be by majority vote of the member representatives voting and the Bylaws shall be effective immediately.
  2. Amendment. These Bylaws may be amended by a two-thirds vote of the Board of Directors at any regular or special meeting, provided that notice of the proposed amendment(s) shall have been submitted to the Secretary for distribution to the members of the Board of Directors at least thirty (30) days prior to the meeting. No such amendment shall be effective until approved by a majority vote of the Board of Trustees of CASE International.

Article VI. Voting Alternatives

In lieu of a meeting of the Board, a Committee, or the member representatives, voting on all matters including amendments to the Constitution and these Bylaws, may be conducted by mail or electronic communication. The Board shall set a closing date of receiving validated ballots but in no case shall the date be less than thirty (30) days from the date of ballot distribution.

As Revised October 3, 2004